Configuring Payroll Export Follow

With SpringAhead, you have the option to bring timecard information directly into your accounting software and also create a file that can be uploaded or sent to a third party payroll provider. Using this article, you will:

• Become familiar with the different settings
• Configure your payroll export

Reviewing the Options

• Log in as an administrator.
• Click on Settings, then click My Company.
• Scroll down to the Payables section. 

Here is an overview of what the above settings mean:

• No Payables
  • Check this box if you never want to export from the payables area.
    • This includes:
      • Time
      • Expense Reimbursements
        • Reimbursements are exported as either bills or checks.
      • Vendor Payments for 1099 and Corp2Corp contractors
        • Vendor payments are exported as checks.
• Payables Cycle
  • This setting usually corresponds with your payroll cycle and can be overridden at the user level.
• Contractor Payments
  • Direct means payments will be exported to your accounting system as bills.
  • Payroll means payment will be exported to your payroll provider as part of a CSV file
• Expense Payments
  • Direct means payments will be exported to your accounting system as either checks or bills.
  • Payroll means payments will be exported to your payroll provider as part of a CSV file.
• Payables: Payroll Export
  • Checking this box brings hourly and salary timecards into your accounting system.
    • Note: If you are exporting to a third party payroll provider, do not check this box.
• Payroll Software
  • Generally, this determines where you send your timecards. If you are using QuickBooks or QuickBooks Online Edition, you will want to select Archive (None). Selecting "QuickBooks" will create a journal entry.
• Payroll ID
  • If using a third party payroll provider, enter your company ID number here.
• Payables: Accounting Export
  • Checking this box brings 1099 Contractor time cards into your accounting system.
• Payroll Software
  • Generally, this is where you will be sending your timecards.
• Bank Account For Checks
  • If reimbursing expenses through your accounting system, this is the bank account that reimbursable checks would hit.

If you will be paying your vendors through your accounting system, click More Settings.

• Contractor Payments
  • Sets up these transactions to export to your account system as bills
• Bill Details
  • By Expense Account
    • Bill Liability Account is generally Accounts Payable.
    • Bill Expense Account is where you select which expense account you have set up for contractor time payments (e.g. payments for subcontractors).
  • By Item
    • Bill Liability Account is generally Accounts Payable.
    • Bill Expense Account is left blank. 

Reviewing Sample Setups

In the example below, these settings are defined: 

This setup will export a CSV file for a third party payroll provider.

• This file will be exported to your desktop: