DCAA Compliant Settings Follow

This guide details the recommended settings within SpringAhead to assist with your DCAA compliance. Detailed below are four major articles:  

• Preparing your Payroll Items in QuickBooks
• Enabling detailed timecard audit
• Enabling daily time entry
• Creating an overhead project for indirect labor (Using QuickBooks)
• Viewing timecard audit history

Preparing Your Payroll Items in QuickBooks

These steps are recommended for proper cost center and labor distribution tracking in QuickBooks.

• Create the following Payroll Items in QuickBooks
  • Overhead Labor Codes:
    
    • General & Administrative (G&A)
    • Bid &Proposal (B&P)
    • Paid Time Off (PTO)
    • Research & Development (R&D)
  • Direct Labor Codes:
    
    • Direct Labor Government
    • Direct Labor Commercial
• Create custom time types that correspond to these Payroll Items. 

Enabling Detailed Timecard Audit

• Log into SpringAhead, and click Settings.
• Click My Company.
• Under the Time header, check Changes Require a Reason (DCAA). Now, whenever a user submits time for a past date or makes changes to a timecard, they will be required to state a reason.
• Click Save.  

Enabling Daily Time Entry

• Log into SpringAhead, and click Settings.
• Click My Company.
• Under the Time header, click More Settings.
• Check Use Time In/Time Out.
• Click Save.  

Creating an Overhead Project for Indirect Labor (using QuickBooks)

QuickBooks Prep:

The steps below assume you’re using QuickBooks Desktop and QuickBooks Payroll Items, and you need to create an overhead project, a non-billable or indirect labor service item. 

• Login to QuickBooks, and open Customer Center.
• Create a new customer named after your company.
• Still in QuickBooks, click Lists, then Item List.
• Click Item in the bottom left-hand corner, and click New.
• Create a new item called “Indirect Labor.”
• Open SpringConnect and click Synchronize.

SpringAhead Configuration:

Once synchronized, it’s simple to set up the project.

• Click Settings, then click My Company.
• Under Timecard Payroll Items and Codes, assign the appropriate payroll items, and click Save.
• Click Projects on the left-hand menu.
• Click on the project you just created (Company Name).
• Within the project, click on the Time Settings tab.
• In this area, you can add or remove any time types.
• Click on the Invoicing tab within the project.
• In the Invoice Item drop-down, assign the newly created item (Indirect Labor).
• Within the project, click on the People tab.
• In the Track time for field, select All time users or Only selected time users and assign users to the project.
• Click Save and Exit.

Viewing Timecard Audit History

• In SpringAhead, click Reports.
• Run a Time by Employee or a Time by Project report. Check Include Details.
• On a generated report, you'll see weeks broken down. Click on the blue date link to view the timecard.
• In this new pop-up, click View in New Window near the lower right.
• At this screen, click Show History on the lower left.
• You’ll now see the detailed history of the timecard.